Online File Storage

Published on March 19th, 2013 | by Mark

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Evernote

A very popular note-taking and archiving service that lets you remember everything.  It comes in free or premium version, and there are different applications for different desktop or mobile platforms.

Remember This

Registering for an Evernote account is a breeze because you only need a valid email address, a username and a password.

Evernote imposes some limitations on the type of password you can choose, namely that it has to be a minimum of six characters long and includes a mix of letters, numbers and symbols.

What may confuse the new user is that it actually gives conflicting suggestions as to how to select a password.  While the password must be at least six characters long, Evernote suggests eight as the minimum and although having a mix of alphanumeric characters appears optional from the advice it gives, this is actually compulsory.

Ever-Safe

Since 2011, Evernote has applied Secure Sockets Layer (SSL) as default to all of its users’ accounts, whether free or premium.

Starting from May 2013, Evernote has also introduced the option of two-factor authentication to improve the security and privacy of user data.  Although this was initially only offered to premium users, it has now been made available to free users as well.  To set up two-factor authentication, click on your username at the top-right corner of the screen and click on ‘Account Settings’.  Go on ‘Security’ from the left-hand menu and click ‘Enable’ under the Two-Step Verification section.

Whilst free and premium users can make use of an authenticator app that provides a Time-based One-Time Password to get the security code they need to access their accounts, only premium users are able to receive these via text messages on their mobile phone.  Evernote also enables users to check the list of authorised applications that can connect to their accounts as well as an access history that shows all the times and locations the account was accessed during the past 30 days.

Security Notes

It is very easy to find your security settings on Evernote.  When clicking on username at the top-right corner of the screen, click on Account Settings and choose ‘Security’ in the left-hand menu.  You may occasionally be asked to re-enter your password before accessing this area of your settings.  Once accessed, you have the opportunity to change the email address linked to your account, change your password or enable/disable two-step verification.

How Safe Are Your Notes?

According to their Privacy Policy, Evernote collects very little personal information about its users, including; email addresses, usernames, contact preferences and geographic area.  This data is used to help Evernote provide its services and improve user experience.  Data is not used to deliver advertising and it is never sold or rented to other companies.  Evernote does not share users’ data with third parties without the their prior consent.

Nothing Here

To deactivate your Evernote account, log in and go to the Account Settings from the drop-down menu on clicking on your username.  Scroll down the ‘Account Summary’ page and click on the ‘Deactivate Account’ at the bottom of the page.  You’ll need to confirm the deactivation on the next page.  Note that Evernote doesn’t automatically delete notes when an account is deactivated and you will not be able to create a new account using the same email address.  Unless you’ve previously removed all of your notes, deactivation does not remove your notes for you.  To have all your content deleted after deactivating your account, you need to contact support at http://support.evernote.com and submit a request to have your notes deleted completely.

Hacking Bad

In May 2013, over 50 million user accounts were compromised by a hacking attack that prompted Evernote to initiate a system-wide password reset after the security breach was discovered.  In the aftermath of this attack, Evernote stepped up its security features, such as introducing two-step verification, access history and a list of all authorised third party applications.

Adding Other Apps

Some third party applications and services that work with Evernote may ask for permission to access your content or other information associated with your account. These applications will request your consent in order to obtain such access or information.  Evernote cannot be held responsible for the safety of third party applications and recommends that the users consider these applications carefully before giving them permission to access data and that they review their privacy policy.

Notes On Your Account

On the Accounts Settings page you can check the list of authorised applications that are connected to your accounts and revoke access as necessary.  There is also the possibility to review the access history that shows all the times and locations your Evernote account was accessed during the past 30 days.


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